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Switching from Xero

Using Xero just to send invoices?

PixPay is the simpler way to invoice and get paid. Keep your accountant, keep your records, and stop paying for accounting software you barely use.

Start free See how switching works

The free plan includes 5 invoices. No card needed.

An honest look

Is switching right for you?

Xero is excellent accounting software. PixPay is not accounting software, and it does not try to be. Here is who should switch, and who should not.

PixPay is a good fit if

  • Your accountant does your books and VAT, and you mostly send invoices and chase payments.
  • You invoice the same clients every month and would like those invoices to pay themselves.
  • You want your invoices and your pay page to look like your brand.
  • You pay for accounting software mainly to send invoices.

Keep your accounting software if

  • You reconcile bank transactions or send VAT returns or Making Tax Digital updates yourself.
  • You run payroll, or track expenses and receipts in the same place.
  • Your accountant works inside your Xero file every day.
  • You need several businesses under one login.

You do not have to choose. Plenty of people keep their accounting software for the books and use PixPay to send invoices and get paid. PixPay does not connect to Xero yet, so your bookkeeper gets a tidy file each month instead.

The numbers

What you pay, and what you get

If invoicing is the only part of Xero you use, the price gap is real. If you use the rest, it is not a fair comparison, and the table says so.

Monthly prices in pounds, excluding VAT. Xero prices are from its UK website, from 1 September 2026.
Feature Xero Ignite Xero Grow PixPay Free PixPay Pro
Price a month £18 £39 £0 £9or £85 a year
Invoices Up to 20 a month Unlimited 5 in total Unlimited
Bank reconciliation and VAT returns Included Included Not included Not included

The honest comparison: Xero does the books. PixPay does the invoicing and the chasing. If your accountant already does your books, you may be paying for half a product.

How it works

Move your invoicing in an afternoon

Four steps, and you do not have to cancel anything until you are ready.

  1. Export your contacts from Xero

    In Xero, go to Contacts and export them as a CSV file. That is the only thing you need to take out.

  2. Import them into PixPay

    In PixPay, open Settings, then Your data, then PixPay Exchange, and choose Import clients. PixPay recognises Xero's file, shows you every row first, skips duplicates, and lets you undo the whole import.

  3. Connect Stripe

    So clients can pay by card, connect your Stripe account in Settings. The money goes straight to you, never through PixPay. Card payments are part of Pro.

  4. Send your next invoice

    Build it in a couple of minutes and send it. For monthly clients, set up a recurring invoice and ask them to save their card so it pays itself.

Your old invoices stay in Xero. PixPay imports contacts, not invoices, so keep Xero running until your open invoices are paid.

PixPay previews every row before anything is saved. Sample data shown.
What you get

Built around getting paid

PixPay does one job. These are the parts of it that people switch for.

A pay page clients trust

Clients open a clean, branded page with no login. They pay by bank transfer or card. Your VAT number sits on the invoice, and they can download a proper PDF.

PRO

Reminders that chase for you

Polite, automatic reminders go out before the due date, on the day, and when an invoice runs late. You can send your own at any time too.

PRO

Retainers that pay themselves

Ask a client to save their card once. After that, each recurring invoice is charged automatically, and you are told when they save it and if a charge ever fails.

An accountant file

Download a tidy CSV of your invoices for any month, any dates, or the UK tax year, and send it to whoever does your books.

Leave whenever you like

Export your clients, your invoices and a full backup at any time, on every plan. Your data is yours.

Made by a small team

PixPay is built and supported by HappyPixel Agency. Write to hello@mypixpay.co.uk and you get a person, not a ticket queue.

Straight talking

What PixPay does not do

We would rather you know now than find out after you cancel something.

Bank feeds and reconciliation

PixPay does not connect to your bank or match transactions.

VAT returns and Making Tax Digital

PixPay shows VAT on your invoices. It does not submit returns or quarterly updates.

Payroll and expenses

There is no payroll, and no receipt or expense tracking.

Several businesses in one account

Each PixPay account is one business. If you trade under two names, you would need two accounts.

If you need any of those, keep your accounting software. Use it for the books, and use PixPay to send invoices and get paid.

Be careful

Before you cancel Xero

Whatever you decide, do these first. It takes about ten minutes and saves a lot of trouble.

  1. Ask your accountant. Find out what they need from you, and whether they work inside your Xero file.
  2. Export what you might need. Contacts, invoices and reports, using Xero's own export tools.
  3. Check your tax needs. If you are VAT registered, or you send Making Tax Digital updates yourself, make sure something else still does that.
  4. Keep your records. You have to keep your business records for a set number of years. Your accountant will tell you how long.
  5. Wait for open invoices. Keep Xero until the invoices you have already sent are paid.
Questions

What people ask before switching

Can I import my Xero contacts?

Yes. In Xero, export your contacts as a CSV file. In PixPay, open Settings, then Your data, then PixPay Exchange, and choose Import clients. PixPay recognises Xero's contacts file by itself, shows you every row before anything is saved, skips duplicates, and lets you undo the import.

Will my old invoices come across?

Not yet. PixPay imports your contacts, not your Xero invoices. Keep Xero running until your open invoices are paid, and export your old invoices and reports before you cancel.

Does PixPay do VAT returns or Making Tax Digital?

No. PixPay shows your VAT number and the VAT on every invoice, but it does not submit VAT returns or Making Tax Digital updates. If you need those, keep software that does, and use PixPay to send invoices and get paid.

Can my accountant still see my invoices?

Not through a login at the moment. You can give them an accountant file, a tidy CSV of your invoices by month, tax year or any dates you choose, whenever they need it.

What happens to my invoice numbers?

PixPay numbers your invoices in order, starting at INV-0001. You cannot set your own prefix or starting number yet, so your old Xero numbers stay in Xero.

How do my clients pay?

By bank transfer, or by card through Stripe on the Pro plan. Card payments go straight into your own Stripe account, and the invoice marks itself as paid.

Can I leave PixPay if it is not for me?

Yes, at any time. You can export your clients, your invoices and a full backup on every plan, including the free one.

Is my data safe?

Card details are handled by Stripe and never stored by PixPay. Every account can only see its own data.

Try it on your next invoice.

Start on the free plan, import your Xero contacts, and send one invoice. If it is not for you, export everything and walk away.

Start free Ask us a question

Founding offer while it lasts: use code BETAFOUNDER50 for 50% off Pro, for life.

Xero is a trademark of Xero Limited. PixPay is not connected to, or endorsed by, Xero. Xero's prices and plan details are taken from its UK pricing page as at October 2026, excluding VAT, and may change. Please check them before you decide.